AGM – 17th May

MOOL is having its second AGM on Thursday 17th May 2018, 7pm at The Stove, High Street, Dumfries.

Highlights include the Annual Report, the Treasurers report and constitutional changes!

Please come if you can!

The Agenda is set out below.

There will be light refreshments served afterwards.

 

Agenda

Welcome and Apologies.

1a. Approval of minutes for 2017 AGM

  1. Presentation of Annual Report
  2. Approval of Annual Report
  3. Presentation of Accounts
  4. Adoption of Accounts
  5. Appointment of Independent Examiners
  6. Retiral of Trustees
  7. Election of Office Bearers
  8. Motions to be put to the AGM

9a. Constitutional change to increase the number of trustees.

Current constitution reads:

14 The maximum number of charity trustees is 6.

15 The minimum number of charity trustees is 3.

45 No valid decisions can be taken at a board meeting unless a quorum is present; the quorum for board meetings is 2 charity trustees.

Proposed changes:

14 The maximum number of charity trustees is 12.

15 The minimum number of charity trustees is 4.

45 No valid decisions can be taken at a board meeting unless a quorum is present; the quorum for board meetings is 3 charity trustees.

9b. Constitutional changes to retiral of trustees

Current constitution reads:

20 At the conclusion of each AGM (other than the first)

20.1 Any charity trustees appointed during the period since the preceding AGM (but excluding those re-appointed under clause 22 during that period) shall retire from office;

20.2 out of the remaining charity trustees, one third (to the nearest round number) retire from office.

21 The charity trustees to retire under paragraph 20.2 shall be those who have been longest in office since they were last appointed or re-appointed; as between persons who were last appointed/re-

appointed on the same date, the question of which of them is to retire shall be determined by some random method.

22 A charity trustee who retires from office under clause 19 or 20 at the conclusion of an AGM shall be eligible for re-appointment under clause 18 at the next board meeting.

23 A charity trustee vacating office at the conclusion of an AGM will be deemed to have been re-elected at the board meeting which next follows unless:

23.1 he/she advises the board that he/she does not wish to be re-appointed; or

23.2 a resolution for the re-appointment of that charity trustee was put to the board meeting and was not carried.

Proposed changes:

20 At the conclusion of each AGM (other than the first), one third of charity trustees (to the nearest round number) shall retire from office.

21 The charity trustees to retire under clause 20 shall be those who choose to stand down, or be determined by some random method.

22 A charity trustee who retires from office under clause 20 at the conclusion of an AGM shall be eligible for re-appointment under clause 18 at the next board meeting.

23 A charity trustee vacating office at the conclusion of an AGM will be deemed to have been re-elected at the board meeting which next follows unless:

23.1 he/she advises the board that he/she does not wish to be re-appointed; or

23.2 a resolution for the re-appointment of that charity trustee was put to the board meeting and was not carried.

9c. Constitutional changes on paid staff being trustees

Current constitution reads:

39: No charity trustee may serve as an employee (full time or part time) of the organisation; and no charity trustee may be given any remuneration by the organisation for carrying out his/her duties as a charity trustee.

Proposed change:

  1. No charity trustee may be given any remuneration by the organisation for carrying out his/her duties as a charity trustee. Paid staff shall not make up more than one third of the total number of trustees and no employee can be an office-bearer.
  2. Any Other Business